If your to-do list is an overwhelming amount of text, break it down so you can understand it at a glance. Task boards, where each to-do appears as a tab, are great ways to organize and view your to-do lists.


The classic Trello is arguably the best at managing activity boards, and there are plenty of other kanban board apps we’ve featured in the past. This list will look at new or improved versions of classic task board apps, such as calendar boards, checklist creators, and even using a spreadsheet as a task board.


1. Border (Web, Android, iOS): manage tasks and events on a calendar board

Bordio puts your activities and events on a single calendar-based board to plan your to-do list in your life

There is a popular productivity school of thought that believes you should manage the tasks in your calendar. Of course, the calendar is primarily meant for events. Bordio marries the two to create a “calendar” to manage your tasks and events in one place.

The default view is a series of columns, each representing a day. You can create timesheets or events in each column and move them as you wish. Keep in mind that while the column is a single day, it is not broken down by hours like a normal calendar would be. Then you can just add tasks in random order and rearrange them as you see fit. Bordio will show you a tally of the time to which the tasks or events of that day are added.

As you’d expect, timesheets can be assigned deadlines, custom colors, and an estimated time to complete them. Event cards can be provided time, place and agenda. There is also a nice “waiting list” tab where you can create cards without assigning them to a day. Once you know you will be handling that card on a certain day, move it to that column.

Bordio has advanced features like creating multiple cards for different projects, adding a detailed description to a task, adding reminders, and more. It also has mobile apps for controlling Edges on the go, but the app is best used in desktop browsers with tab view.

Download: Edge for Android | iOS (free)

2. Columns (Web): Create checklist boards to manage tasks, checklists and notes

Columns creates checklist columns and treats each card like a chat app for a whole new take on kanban boards

Columns defines a checklist app arranged in columns rather than a task board like kanban. The idea is to create multiple to-do lists for different tasks (under as many tabs as you want) and mark the checkbox as done when you’re done. Moving timesheets between different columns is not the priority as the checkbox shows whether it is a to-do, in progress (half-filled checkbox) or finished.

When you click on a tab, it opens as a chat app between the current and next column. It’s an interesting interface where you can start typing your thoughts on the card or add images and files. Change the way you think about a business by almost allowing you to “chat” with a business to figure out what you need to do with it.

Columns also allows you to create an “alias” for any tab so that it appears in two columns or tabs as there are times when the same task is relevant to multiple projects. Any changes made in one tab will be duplicated in the others as well.

The app is free and ad-free, and the minimalist design is great when adding images to cards or selective background colors. In addition to an activity bulletin board, you can use columns to create checklists and lists to read later, baggage and sightseeing lists for travel, roadmaps for a product, and just about anything you can think of.

3. Freedcamp (Web, Android, iOS): Powerful grouping and filtering in the classic Kanban board

Freedcamp is a popular project management tool, but the basic task board within it is actually one of the best classic kanban boards for managing your to-do list.

Freedcamp has made a name for itself as a great free Basecamp alternative and one of the best online project management tools for small teams. It’s packed with great features and rightfully praised, but those extra features mean it’s often overlooked as a simple timesheet for individuals. And when you start treating it like that, it’s one of the best kanban cards around.

When you launch the app, you may be overwhelmed by the numerous options for projects, updates, tasks, conversations, reports, weekly overviews, etc. Ignore everything except the tasks tab (the third icon in the upper left corner). In the free version, you can perform tasks in multiple lists, add sub-tasks to any task, and view it as a kanban board. You can quickly add a task with a simple name or include details like description, tag, due date, start date, status, priority, notifications, reminders and attach files.

It’s a simple kanban board with the original three column principle: no progress, ongoing and completed. But columns hold lists, allowing you to collapse and expand projects within a kanban board. This is further enhanced when using filters or groupings to sort them by title text, project group, created by, assigned to, priority, due date, etc. It’s an amazing overview of all activities in a powerful kanban board.

Download: Freedcamp for Android | iOS (free)

Download: Freedcamp Desktop for Windows (free)

4. Seatable (Web): Excel-like task app with Kanban cards and chart views

Seatable displays activities in the form of an Excel-like spreadsheet, with each cell as a different tab, along with ways to view them as kanban cards or charts and timelines

Can you really use Excel or a spreadsheet as a to-do list app? Seatable shows that not only is it possible, but it could be the best way to visually track activities and their progress.

Seatable looks like Microsoft Excel and you can add and delete columns according to the needs of your project. Each cell is a card with different properties based on its column. For example, you can click a tab in the to-do list column to create sub-tasks with checkboxes. Then in the overview, you will only see the progress as “5/9” which indicates four sub-tasks left in that tab, which you can double-click to expand. Or, in the case of data files, you’ll see icons for different files attached to a task, which you can double-click to view and download.

While the default table-like view is a great new take on activity boards, Seatable still allows you to view all your activities in the form of a kanban board. You can create the card based on the progress column or choose any other column to turn it into a list card. The app also includes various other views, such as graphs and charts for statistics columns, timeline views for task results and deadlines, and so on.

Check out Seatable’s free templates to get an idea of ​​the great possibilities the app offers, many of which include live demos that you can play with. The free version of Seatable allows for unlimited tables, 10,000 files and a maximum of 2GB of attachments. You can remove these restrictions on paid plans.

5. Brisqi (Desktop, Mobile): Offline, Privacy-First Task Board

Brisqi is a lightning-fast task board for offline use, which puts data privacy first

“I wanted something where I don’t have to worry about internet connectivity and data privacy. At the same time, if I want to sync my data and access it on a different device, I should be able to do that.” These words from the creator of Brisqi best describe why the app is useful and exactly who should use it.

In our tests, we found a fast and eye-pleasing interface that delivers on the basic promises of a task board app. Each timesheet can have a detailed description, tags, deadlines, labels and colors. You can have more than the three default kanban card columns and also create custom columns.

Brisqi allows you to create multiple tabs with sub tabs to easily manage your projects. That said, to find a business quickly, the search is lightning fast and works universally or you can go deeper through filters.

Nothing Brisqi does is lead the way. Several other apps have the features it has and some have even more. But what makes Brisqi special is how well it performs based on speed and design parameters, end-to-end data encryption to sync it between devices, and the fact that its most important features are free. The only restriction on the free plan is a maximum of five tabs, five labels, and a custom group. For a single user, this mostly doesn’t matter.

Download: Brisqi for Windows, macOS and Linux (free)

Download: Brisqi for Android | iOS (free)

Collaborate only after you have mastered the timesheets

Most of the above apps are available for teams and encourage you to use them to collaborate with others. While this is a good feature, we recommend that you wait and use the app to master your timesheets.

If you’re new to the world of task boards, it’s a productivity system you need to get used to. Make sure it fits your productivity principles, and you’ll want to keep using it and expanding it to invite others to collaborate. If they get in early and it works for your team but not you, you’ll be stuck with an activity app that doesn’t maximize your productivity.

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